Cash Registers & POS Terminals

Best Places to Buy Cash Registers & POS Terminals in the US: Smart Choices for Small and Growing Businesses

Why choosing the right POS matters

Picking the right cash register or POS terminal feels a bit like choosing the right pair of shoes — it has to fit your business comfortably, support your daily grind, and look professional when customers notice. A solid POS setup speeds checkout, reduces mistakes, protects payments, and gives you data to grow. Whether you run a corner cafe, a busy retail shop, or a pop-up at a market, the hardware and software you pick will shape your daily operations.

Walmart: Affordable hardware and mainstream options

Walmart is a convenient first stop for many small-business owners because it stocks mainstream POS hardware, accessories, and basic cash drawer solutions. If you want tried-and-true components at accessible prices, Walmart often carries items like APG cash drawers — rugged pieces built for frequent use. The availability and one-stop shopping convenience make it easy to get a full starter setup quickly.

APG cash drawers you’ll see at big-box stores

Models such as the APG S4000 heavy-duty drawer and APG 4000 Series 18x16.7 cash drawer are popular because they blend durability with straightforward installation. Those dimensions — like 18 inches by 16.7 inches or 18 inches by 20 inches — give you a real sense of footprint and cash drawer capacity. If your register prints long receipts or you need extra room for coins and bills, pay attention to drawer size in inches and internal till configurations.

When Walmart is a smart buy

Walmart works well when you want reliable hardware without a steep learning curve. It’s especially useful for single-location shops, seasonal pop-ups, or businesses upgrading a single terminal. You’ll find standard components — cash drawers, receipt printers, and barcode scanners — that integrate with widely used software packages, enabling a quick setup.

Big-box and specialty retailers worth checking

Beyond Walmart, several other US retailers and vendors specialize in POS systems or offer competitive alternatives. Comparing these options helps you balance cost, support, and features. Let’s walk through a few reputable names and what they bring to the table.

Best Buy: tech-forward choices and installation help

Best Buy is a good option if you want modern tablets, card readers, and peripherals bundled by brand. They often carry tablet-based terminals like iPad POS stands, Bluetooth barcode scanners, and thermal receipt printers. If you prefer a sleek, tablet-driven register, Best Buy’s inventory and Geek Squad services can be useful for setup and troubleshooting.

Staples and Office Depot: office-focused bundles

Staples and Office Depot supply POS essentials for small businesses that want office-style reliability. These stores commonly stock reliable receipt printers, robust label printers, and cash drawers aimed at retail and service businesses. If your business already buys supplies from these retailers, consolidating purchases often saves time and ensures consistency across locations.

Amazon and online marketplaces: widest selection, careful vetting required

Amazon and other online marketplaces give you the broadest selection, from brand-name terminals to off-brand peripherals. That variety is powerful, but it also means you should vet sellers, check compatibility with your software, and read reviews carefully. On Amazon you can find everything from Verifone and Ingenico terminals to APG cash drawers and niche accessories, often with user reviews that reveal real-world performance.

Specialty vendors: CDW, Uline, and direct manufacturers

For businesses that want commercial-grade components and enterprise-level support, consider specialty suppliers like CDW or Uline, or buy directly from manufacturers. These vendors tend to stock heavy-duty models, POS bundles with longer warranties, and accessories tailored to high-traffic environments. If you plan several locations or need custom installs, these suppliers often provide better post-sale services.

Understanding POS hardware components

Think of a POS system as a coordinated team: the terminal handles the brainwork, the cash drawer protects cash, the receipt printer provides proof, and scanners/systems speed input. Knowing the role of each component helps you pick the right parts for your footprint and transaction volume.

Cash drawers — size, durability, and configuration

Cash drawers come in various sizes and strengths. A heavy-duty drawer like the APG S4000 typically has a metal front and solid construction to withstand daily use. Pay attention to the footprint in inches (for example, 18 inches by 20 inches or 18 inches by 16.7 inches) and the internal layout for bills and coins. Choose a drawer that fits your countertop space and offers the number of bill slots you need.

Receipt printers, scanners, and card readers

Receipt printers are usually thermal and fast; look for printers that handle wide-format receipts if your shop prints coupons or long receipts. Barcode scanners come corded or cordless — cordless models speed up mobile checkouts but need battery management. Card readers range from simple dongles to full EMV-capable terminals; prioritize EMV and contactless payments to protect customer data and stay compliant.

POS software: the invisible powerhouse

Hardware is important, but software is what turns devices into a useful system. POS software tracks sales, manages inventory, and delivers reports that help you make smarter decisions. Choose software that matches your industry (retail, restaurant, service) and integrates with payment processors, accounting systems, and e-commerce platforms.

Cloud-based vs. on-premise systems

Cloud-based POS systems simplify updates and multi-location syncing — they also let you access sales data from your phone. On-premise systems can offer lower ongoing costs and offline capability but may need more maintenance and local backups. If you want scalability and ease of updates, lean cloud-first; if you operate in low-connectivity areas and prefer one-time licensing, consider a local server.

Compatibility and integrations

Before buying hardware at any retailer, confirm that your chosen POS software supports the device. Many cash drawers, printers, and scanners use standard interfaces like USB, serial, or receipt-printer-driven opener signals. Check compatibility lists and, when in doubt, ask vendors whether a specific APG drawer or receipt printer is supported by your software provider.

How to choose the right system for your business

Choosing a system isn’t about picking the priciest gear — it’s selecting hardware and software that match your customer flow, reporting needs, and budget. Start by mapping daily tasks and peak-hour volumes, then pick a terminal and peripherals that won’t slow you down.

Budgeting and total cost of ownership

Focus on total cost, not just initial price. You’ll pay for hardware, payment processing, software subscriptions, and accessories like mounts and spare cables. For instance, a sturdy cash drawer may cost more up front but saves money long-term with lower failure rates. Also account for costs in inches — like the countertop space a 20-inch-deep drawer will occupy — to avoid surprises at install.

Scalability and future-proofing

Choose systems that scale if you plan multiple locations. Look for software with multi-store management and hardware that supports networked configurations. Picking standard interfaces (USB, Ethernet) and widely supported printers and drawers means you’ll find replacements and upgrades easier down the road.

Security and compliance: protect payments and data

Security is non-negotiable. Physical theft, tampering, and payment fraud threaten revenue and reputation. The right hardware, combined with secure payment processing and staff procedures, will keep your business safe.

Physical protection and placement

Place cash drawers out of line-of-sight from customers whenever possible and secure them to the counter if your setup is exposed. Heavy-duty drawers and lockable tills offer extra protection. Think about cable management, too — neat setup reduces accidental disconnections and makes tampering harder.

Payment security and PCI standards

Use EMV-capable terminals and tokenization to reduce fraud risk. Most modern POS providers help manage PCI compliance, but it’s wise to verify what responsibilities lie with you versus your payment processor. Regular software updates and secure Wi-Fi networks also lower risk, so include those tasks in your maintenance schedule.

Installation, testing, and training tips

Even the best system stumbles without proper setup and staff buy-in. A short training session and a reliable testing checklist will make launch day feel smooth rather than chaotic.

Test everything before going live

Test printing, scanning, cash drawer operation, and processing a variety of payment types. Run through refunds and exchanges to ensure your staff knows the steps and that the system logs transactions correctly. If you buy supplies from a retailer like Walmart or Best Buy, keep receipts and part numbers handy in case you need an exchange.

Staff training and quick-reference guides

Create a simple, one-page cheat sheet for staff that covers common transactions, shortcodes, and steps for voids or returns. Practice peak scenarios like rush-hour transactions so the team builds muscle memory. A little rehearsal prevents long lines and lost sales on busy days.

Maintenance and spare parts: expect the unexpected

Plan for wear and tear. Keep a spare cash drawer key, an extra receipt paper roll, and a backup scanner cable in inches — like a spare 6-foot USB cable — so a small failure doesn’t close a lane. For heavier hardware, consider a service plan from a specialty vendor or certified technician.

Spare parts, warranties, and vendor support

When buying from big-box stores, check warranty terms and whether extended coverage is available. Specialty vendors and manufacturers may offer quicker swap-out services for commercial-grade components, which is essential if downtime costs you customers. Keep serial numbers and purchase info in a digital folder for quick claims.

Where to buy based on business type

Not every store fits every business. Here’s a quick guide to help you match vendors to use cases so you end up with gear that fits like a glove.

Small retail stores and boutiques

Walmart, Best Buy, Staples, and Amazon offer great starter kits — think a sturdy cash drawer, thermal printer, and a tablet-based terminal. Choose compact drawers around 18 inches by 16 inches if counter space is tight, and pick a cloud POS that handles inventory and promotions.

Cafes, food trucks, and hospitality

Look for mobile or tablet POS setups sold through Best Buy or online marketplaces for portability. Rugged, spill-resistant hardware and wireless card readers are priorities. Consider vendors that provide restaurant-specific software integrations for tipping and kitchen printing.

High-volume retail and multi-location chains

Specialty vendors, CDW, or direct manufacturer purchases make sense for multi-location growth. Invest in heavy-duty drawers, commercial printers, and enterprise POS software that supports centralized inventory and reporting. Those initial costs pay off in reliability and streamlined operations.

Choosing the right cash register or POS terminal is about balancing immediate needs with long-term goals. Shop smart, check compatibility, and don’t skimp on training — that’s the recipe for smoother days and happier customers.

Conclusion: Buy with foresight, not just price. Match hardware dimensions and capabilities (pay attention to inches and footprint), confirm software compatibility, and plan for security and spare parts. Whether you grab a reliable APG drawer at Walmart or assemble a more customized stack from specialty vendors, focus on systems that reduce friction and scale with your business.